Standard build
/single-build2-week timeline
Single Build
$2,500
Built, documented, handed over. All 6 checklist items above included. Owned by you in your tools.
Your invoices should
chase themselves.
Auto-generated invoices, payment reminder sequences, AR follow-up, and reconciliation — wired together so you stop being your own collections department.
/the problem
Every day an invoice sits unpaid is a day someone's using your money for free.
47 days
the average DSO (days sales outstanding) for small businesses.
$84B
in late payments owed to U.S. small businesses at any given time.
14h
a month the average owner spends on AR they shouldn't be touching.
Source: QuickBooks Small Business Index · U.S. SBA Late Payment Report
/the guide
Built by people who've sent the "just checking in" email.
Chasing invoices is one of the worst uses of an owner's time — and one of the easiest things to automate. We wire your invoicing tools together so invoices send themselves, reminders escalate on schedule, and reconciliation just happens.
→Part of Automation Workflows.
/the plan
Three steps to AR
that runs itself.
- 01
Book the audit.
30 minutes. We review your invoicing tools, payment terms, and where money actually gets stuck.
- 02
Get your AR map.
Reminder schedule, escalation logic, reconciliation flow. Yours to keep.
- 03
We build it.
Live in 2 weeks. Invoices auto-send, reminders run on schedule, you stop chasing.
/what's included
What we build for you.
Every line item below is part of the standard build. No upsells, no surprise add-ons.
- 01Auto-generated invoices from project completion, contract signing, or schedule.
- 02Reminder sequence: friendly → firm → final notice, on your schedule.
- 03AR follow-up workflow with rep assignment for stuck accounts.
- 04Auto-reconciliation between your payment processor and accounting tool.
- 05Dunning email sequence for failed cards and overdue accounts.
- 06AR dashboard: DSO, aging buckets, top-overdue clients at a glance.
/the workflow
Invoice sent to
cash in bank.
- 00TRIGGER
Trigger Event
Project closed, contract signed, or scheduled date hit.
→ - 01+2m
Invoice Generated
Pulled from CRM/project data, sent within 2 minutes.
→ - 02D-3
Reminder 1 — Friendly
3 days before due date. Polite nudge.
→ - 03D+0
Reminder 2 — Due
On due date. Clear payment link.
→ - 04D+7
Reminder 3 — Firm
7 days overdue. Escalation tone, link to options.
→ - 05D+14
AR Handoff
14 days overdue. Routed to human for call.
→ - ✓RESULT
Reconciled
Payment auto-matched in accounting; books update.
→
→ Invoice sent in 2 minutes; reminders escalate automatically; reconciled the moment funds land.
/what changes
What changes
in the first month.
01
DSO drops by 7–14 days without you doing anything.
02
You stop being your own collections department.
03
Reconciliation happens automatically — not on Sunday night.
04
You know exactly who owes what, without opening QuickBooks.
/investment
What it costs to chase.
Every hour you spend chasing invoices is an hour you're not building the business. Every late invoice is a working-capital problem you didn't need to have. The math on automating this pays for the build in the first quarter.
→We're not in the fear business. But the math is the math.
/+ retainerOptional
Support Retainer
$200–500/mo
Ongoing tuning, new templates, escalation tweaks, and accounting tool updates as you grow.
/questions
Things buyers
ask first.
Don't see yours? Ask on the audit call.
Does it work with QuickBooks?
Yes — QuickBooks Online is the most common stack we build into. We also work with Xero, FreshBooks, Wave, and Bill.com. If your accounting tool has an API or a Zapier integration, we can wire it in.
Can it handle recurring invoices?
Absolutely. Recurring subscriptions, retainers, and scheduled invoices are all supported. We can also handle proration, mid-cycle changes, and pause/resume logic if your billing is more complex.
What about partial payments?
Handled. Partial payments reduce the balance and the reminder cadence picks up from the remaining amount. The system never re-bills what's already been paid.
Will my customers feel chased?
No — and that's the point of the staged tone. Early reminders are friendly nudges (most invoices get paid here). Later reminders escalate professionally. By the time anything sounds firm, the invoice is genuinely overdue.
What about failed credit card payments?
Built into the dunning sequence. Failed cards trigger an automated retry schedule plus a notice to the customer with an updated payment link. Most fail-payments recover within 5 days without manual intervention.
Let's stop you
from chasing money.
30 minutes. No pitch. You'll leave with an AR plan whether we build it or not.
→hello@pebblemedia.co→Idaho Falls, ID