EXTERNAL
Onboarding 12 new clients = 12 manual setups.
Same client kickoff sequence, ad account setup, asset collection — done from scratch every time.
07/industries / marketing-agencies
Automation for marketing agencies that sell automation.
We help SEO firms, content agencies, paid media shops, and marketing consultancies systematize their own delivery — so they can scale clients without scaling headcount. Yes, the irony is the point.
/the problem
You sell automation. You haven't built your own.
EXTERNAL
Reporting eats Mondays alive.
Three hours per client, per week. For a 15-client roster, that's a full-time job's worth of pulling screenshots from Looker.
INTERNAL
You're the bottleneck because you're the only one who knows the systems.
Every senior on your team is doing manual work that should be templated. Junior staff can't ship without your hands on it.
PHILOSOPHICAL
You're recommending tools you're not using yourself.
Tough to pitch HubSpot when your own CRM is a Google Sheet. Easier to charge for AI workflows when yours actually exist.
/the guide
We're an agency that automates agencies.
Pebble Media is a small AI automation studio based in Idaho Falls. We've spent the last several years building systems for our own delivery work — client onboarding, asset collection, weekly reporting, content production, lead handling — and now we package those same systems for other agency principals who'd rather build the systems than become them.
If you run a marketing or consulting firm, this is the page that matters most on our site. We speak agency. We've sat in your seat.
/the plan
Operator to operator.
- 01
Book the audit.
30 minutes, peer-to-peer — we'll get into your actual delivery friction.
- 02
Get your agency ops map.
The 3-5 systems that would save the most senior time.
- 03
We build it.
Most projects live in 2-4 weeks.
/what we build
Workflows we build most often for agency principals.
Client onboarding automation
New client signs the contract → kickoff scheduled → asset collection requested → access requests routed → project board populated. Hands-off.
Multi-client reporting dashboards
Looker Studio templates that pull from each client's GA4, Search Console, ad accounts, and CRM automatically. Build once, replicate per client.
Lead-to-proposal workflow
New inquiry → qualified → discovery call booked → proposal drafted with AI assist → contract sent. Sales operations on autopilot.
Account management drip systems
Monthly check-ins, mid-quarter strategy nudges, annual renewal sequences — all triggered automatically per client.
Internal AI assistants
A trained chatbot on your internal Notion/docs that your team can ask 'what's the SOP for X' without interrupting senior staff.
White-label automation reselling
Build automation services into your agency offering. We can deliver under your brand if you want a productized service line.
/the math
Why this is the highest-leverage thing an agency can do right now.
Most agency margins live and die on senior utilization. If your senior strategists are doing $50/hour work that a junior or a system could do, you're leaving money on every retainer. The agencies that are scaling fastest in 2026 aren't the ones hiring fastest — they're the ones automating their delivery so existing seniors can carry 2x the client load.
30–40%
of typical agency delivery hours are automatable (onboarding, reporting, asset management)
2.5x
client capacity per senior with delivery automation in place
8–12 wks
typical payback period on a full agency automation buildout
/what changes
What changes when your delivery runs itself.
01
Your team ships without you babysitting every project.
02
Monday-morning reports are already in clients' inboxes.
03
New client onboarding happens while you sleep.
04
Your seniors do senior work, not data-entry work.
/investment
Pricing for agency engagements.
/audit
Agency Operations Audit
$1,500 (one-time)
Two-hour working session + written report identifying the 3-5 highest-impact systems to automate first. Yours to keep, even if you don't hire us to build them.
Most popular
/starter
Agency Automation Starter
From $6,500 (4-6 weeks)
3-5 connected workflows for client onboarding, reporting, and lead management. Full documentation, full handoff.
/retainer
Agency Operations Retainer
$2,500/mo
Ongoing automation engineering, monthly strategy session, priority response. Treat us as your fractional automation team.
→Most agency engagements pay back in 8-12 weeks via reclaimed senior time. We can sketch your specific ROI in the audit.
/questions
Agency-specific questions.
Aren't you a competitor?
No. We don't do SEO retainers, paid media, or content marketing. We build automation systems. Most agency partnerships are referral-based — you bring us in to handle the automation layer, you keep the client relationship.
Can you white-label?
Yes. We can deliver under your agency brand if you want to build automation into your retainer offering.
Do you work with solo consultants too?
Yes. Some of our best client work is with single-operator firms — they tend to have the clearest pain and the fastest deployment.
How is this different from buying HubSpot Operations Hub?
HubSpot's tools are the canvas. We're the painter. Most agencies have the tools and still can't get out from under delivery work — that's a process and integration problem, not a tools problem.
What's the typical engagement length?
Project work is 4-8 weeks. Retainer relationships average 14 months. We measure success by clients leaving us not because they're unhappy but because their team can finally run the systems on their own.
/peer to peer
Let's talk operator to operator.
30-minute free audit. We'll skip the discovery script — you tell us what's grinding in your agency, we'll tell you what we'd build first.
Or call (208) 557-8420 — we actually answer.